Job Description

Job Title: Entry Level - Vacation Researcher/Scheduler

Company: Escape Ensemble Consulting

Location: Remote

About Us: Escape Ensemble Consulting is a premier travel agency dedicated to curating unforgettable travel experiences for our clients. With a focus on personalized service and attention to detail, we strive to exceed our clients' expectations and create memories that last a lifetime. Our team is passionate about travel and committed to providing exceptional support to ensure smooth and seamless travel experiences.

Job Description: Escape Ensemble Consulting is seeking a detail-oriented and organized individual to join our team as a Entry Level - Vacation Researcher/Scheduler. In this role, you will be responsible for managing schedules, appointments, and travel arrangements for our team members, ensuring efficient coordination and communication.

Responsibilities:

1. Schedule Management: Coordinate and manage schedules for team members, including appointments, meetings, and travel arrangements, using scheduling software or other tools.

2. Appointment Scheduling: Schedule client consultations, team meetings, and other appointments, taking into account time zones, availability, and preferences.

3. Travel Coordination: Assist with travel arrangements for team members, including flights, accommodations, transportation, and other logistics, ensuring cost-effectiveness and adherence to company policies.

4. Calendar Maintenance: Maintain and update team members' calendars with appointments, events, deadlines, and other important dates, ensuring accuracy and completeness.

5. Communication Liaison: Serve as a liaison between team members and clients, vendors, or other stakeholders, facilitating communication and ensuring timely responses to inquiries or requests.

6. Documentation and Reporting: Maintain accurate records of schedules, appointments, travel arrangements, and other relevant information. Generate reports or summaries as needed to track scheduling activities and identify areas for improvement.

7. Task Coordination: Assist with task coordination and project management, including assigning tasks, setting deadlines, and monitoring progress to ensure timely completion.

8. Administrative Support: Provide general administrative support to the team, such as managing email correspondence, organizing files, and performing other administrative tasks as needed.

Benefits:

• Flexible remote work arrangement.
• Competitive salary with opportunities for advancement.
• Comprehensive training and professional development opportunities.
• Supportive and collaborative team environment.
• Travel perks and discounts on personal travel bookings.

Qualifications:

• Previous experience in scheduling, administrative support, or a related field.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple schedules effectively.
• Strong communication and interpersonal skills, with the ability to interact professionally with team members and external contacts.
• Proficiency in using scheduling software, calendar applications, and other relevant tools.
• Detail-oriented with a high level of accuracy in data entry and record-keeping.
• Self-motivated and able to work independently with minimal supervision.
• Adaptability and flexibility to accommodate changing schedules and priorities.

If you are highly organized and thrive in a fast-paced environment, we invite you to join our team at Escape Ensemble Consulting as a Remote Scheduling Assistant. Apply now to be part of our team and contribute to creating exceptional travel experiences for our clients!

Job Tags

Similar Jobs