Job Description

Job Summary:

We are seeking an experienced and highly skilled Remote Administrative Assistant to support our construction team. As a Remote Administrative Assistant, you will provide administrative support, coordinate tasks, and maintain records to ensure efficient project management from a remote setting.

Key Responsibilities:

· Provide administrative support to project managers, engineers, and construction teams via phone, email, and video conferencing

· Coordinate meetings, appointments, and travel arrangements

· Maintain accurate records, files, and databases in cloud-based systems

· Assist with document preparation, editing, and distribution

· Manage incoming and outgoing communications, including emails and phone calls

· Coordinate with vendors, subcontractors, and clients

· Assist with project setup, tracking, and close-out processes

· Perform data entry, bookkeeping, and other administrative tasks as needed

· Develop and implement administrative processes and procedures

Requirements:

· 2+ years of experience in administration or a related field

· High school diploma or equivalent required; associate's or bachelor's degree preferred

· Strong organizational, communication, and interpersonal skills

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and cloud-based systems (e.g., Google Drive, Dropbox)

· Experience with construction industry software and systems (e.g., Procore, Bluebeam)

· Detail-oriented and able to multitask in a fast-paced environment

· Reliable internet connection and dedicated workspace

Preferred Qualifications:

· Certification in administration or a related field (e.g., Certified Administrative Assistant)

· Experience with accounting and bookkeeping software (e.g., QuickBooks)

· Knowledge of construction industry regulations and compliance

What We Offer:

· Competitive salary and benefits package

· Opportunity to work with a dynamic construction team

· Professional development and growth opportunities

· Flexible remote work arrangement

· Access to cutting-edge technology and tools

· Recognition and rewards for outstanding performance

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